Top 5 UK Property Management Tools in 2025 (Arthur vs Fixflo vs Lanten & More)

Managing a growing property portfolio is complex — especially in the UK, where lettings compliance, tenant expectations, and operations vary by region, regulation, and scale.

The good news: there are now dozens of software platforms built specifically for UK landlords and letting agents. The challenge is knowing which ones to use — and how they differ.

Whether you’re a solo landlord or an agency managing 100+ units, this guide compares five of the most popular and emerging tools used by UK property professionals in 2025.

1. Arthur Online – Full-Service Property Management

Arthur is one of the UK’s most established end-to-end property management platforms. It’s ideal for landlords, letting agents, and property managers who want one central system for everything.

Key features:

• Tenancy & document management

• Maintenance tracking and contractor assignment

• Tenant, landlord, and contractor portals

• Accounting integrations (e.g. Xero)

• App for tenants to log issues or communicate

Arthur is a great “hub” platform — and integrates well with tools like Fixflo or Docusign.

Best for: Agencies that want a complete cloud-based property system
Pricing: Tiered monthly plans based on number of units

2. Fixflo – Repairs & Compliance Automation

Fixflo is the UK market leader for property repairs and maintenance workflows. It doesn’t replace a full PMS — it focuses specifically on streamlining reactive and planned maintenance.

Key features:

• Repairs portal for tenants (multi-language)

• Automated issue triage

• Contractor workflows

• Compliance tracking for gas/electrical/EPC

• Integration with most PMS platforms

Fixflo helps reduce the number of emails, calls, and missed updates in the maintenance process. It’s widely used across agencies managing large portfolios and is especially strong for compliance-heavy properties (e.g. HMOs).

Best for: Agencies and landlords with high repair volumes or compliance needs
Pricing: Custom plans, based on unit volume

3. Landlord Vision – Portfolio Management for DIY Landlords

Landlord Vision is a simpler but powerful option designed for UK landlords managing their own properties (typically 1–30 units).

Key features:

• Income and expense tracking

• Tenant records and rent schedules

• Tax tools (incl. MTD support for HMRC)

• Lease documents and reminders

• Basic communication and document storage

It’s ideal for landlords who want everything in one place without the complexity of agency-level systems. While it lacks advanced automation or multi-team support, it covers the basics well.

Best for: Private landlords managing their own portfolio
Pricing: From £19/month

4. OpenRent – Lettings Marketplace + Property Tools

OpenRent is primarily known as the UK’s largest online letting platform — but it also offers property management tools for landlords who want a hands-off approach without using agents.

Key features:

• Advertise on Rightmove/Zoopla

• Digital referencing and tenancy setup

• Rent collection & legal notices

• Compliance add-ons (gas safety, EICR, etc.)

• Deposit registration

It’s not a full PMS or automation tool, but it’s a great choice for landlords who just want to find tenants and keep things legally compliant — especially for occasional lets.

Best for: DIY landlords looking for a low-cost tenant-find + setup tool
Pricing: Pay-per-listing + optional add-ons

5. Lanten – AI-Powered Tenant Communication & Automation

Lanten is a newer tool focused on solving one of the biggest pain points in property management: tenant communication.

It works alongside your existing PMS and automates routine messaging via WhatsApp, email, or web — helping letting agents and landlords reduce admin by up to 90%.

Key features:

• Automated rent reminders & inspection notices

• Instant replies to tenant FAQs

• Maintenance triage + Fixflo integration

• Document sending (e.g. EPC, How to Rent)

• Lease timeline tracking and alerts

Unlike traditional PMS tools, Lanten acts as a smart assistant — keeping tenants updated, reminding you of legal tasks, and logging everything for compliance.

Best for: Agencies with 20+ units who want to reduce workload, not just organise it
Pricing: Monthly per-unit pricing, with free trial available

Quick Comparison Table

Final Word

There’s no one-size-fits-all in property management — the best tool depends on your portfolio size, team structure, and biggest pain points.

• Want to centralise everything? → Arthur

• Want to automate repairs? → Fixflo

• Need DIY landlord support? → Landlord Vision or OpenRent

• Want to cut admin and automate tenant comms? → Lanten

Many modern agencies are now combining tools — for example, using Arthur + Fixflo + Lanten — to build a streamlined, scalable workflow.

💡 Tip: Start by identifying your biggest bottleneck (maintenance, communication, onboarding?) and pick one tool to solve it first — then expand your stack as needed.